Intranet Development and Implementation
Open source gives you freedom. Our job is to turn that freedom into a fully working, scalable, and integrated intranet — designed around your organization.
We use Open Intranet, our Drupal-based starter kit, as the foundation. From there, we plan, build and implement a version tailored to your internal structure, branding, and technical environment. You choose the direction; we deliver the system.
Your intranet – built your way
If you already know what you want from your intranet — you're in the right place. Whether you have a list of key features, integration targets, or internal processes to support, we’ll turn your vision into a fully functional system.
Our team works with your existing infrastructure or cloud setup, customizing everything from design and content types to permissions and automations. We’ll guide you through the entire implementation process — from analysis and planning to deployment, training, and future development.
All this so that you ultimately have modern intranet software that organizes information, facilitates communication, improves employee engagement, and promotes a culture of teamwork.
Intranet implementation process
You don't have to worry about a long project. Our implementation process is proven and geared towards quick results.
At the beginning, we choose one of the paths:
1. Quick intranet implementation
2. Customized implementation
1. Quick implementation on the cloud version
It allows you to implement the intranet system in your organization and start using it in a short period of time.
This is a good choice for organizations that don't yet have detailed requirements for the intranet system. After some time, you can switch from this version to the customized version.
2. Customized implementation
It's a good option for organizations that already have precisely defined requirements.
In this case, the intranet implementation process usually has the following stages:
- Needs analysis
- Offer preparation
- Graphic design
- Programming
- Testing
- Implementation on the production server
- User training
- Maintenance and development
During the needs analysis phase, we mainly discuss the following:
- changes to the appearance of the default intranet template,
- migration of existing data (e.g. from the current intranet),
- integration of user accounts (LDAP, Google, Microsoft, etc.),
- integration with external systems (AI, CRM, ERP, project management systems, etc.),
- dedicated functionalities and automations,
- notifications (e-mail, text message, in a mobile application, etc.),
- dedicated content types (e.g. announcements, photo galleries, user groups, discussion forum, etc.),
- removal of unnecessary functionalities,
- planning the implementation over time (what will appear in version 1.0 and what in the following months),
- adjusting the server to the size of the organization and securing it.
Three ways to implement successful intranet
Choose the implementation model that best matches your goals, team, and infrastructure. Whether you want a fast and worry-free launch or full customization — we've got you covered.
How much does an intranet system from Droptica cost?
We have several implementation models and we adjust them to the client's budget.
Droptica's intranet pricing is influenced by factors such as:
- the size of the organization and the intensity of system use (how many users, how many GB of data for files and databases, how often they will log in and use it),
- the choice of Cloud hosting or on-premise installation.
- changes to the baseline version of the system before implementation (upgrades, integrations, data migration, etc.).
- improvements during the use of the system.
- the scope of support after implementation (security updates, 24/7 support, response times, etc.).
Based on these factors, we present an offer to the client.
Intranet development – hosting pricing
| NAME | Details | Platform.sh* Professional tier | Platform.sh* Enterprise or Elite tier |
|---|---|---|---|
| Essential | 0.65 vCPU & 0.65 GB RAM | €22,00 |
|
| Standard | 0.96 vCPU & 2 GB RAM | €54,00 | |
| Medium | 2.09 vCPU & 4 GB RAM | €135,00 | |
| Large | 4.11 vCPU & 8 GB RAM | €270,00 | |
| X-Large | 8.22 vCPU & 16 GB RAM | €540,00 | |
| 2x-Large | 16.44 vCPU & 32 GB RAM | €1 070,00 |
Includes 5GB of disk space. Additional 5GB of space: €2.20
*Pricing details available at https://platform.sh/pricing . Droptica is a silver partner of Platform.sh and we can obtain Enterprise or Elite tier pricing upon customer request.
Optional features and intranet development services
We offer a wide range of optional features and development services that let you tailor the platform to your exact requirements.
Benefits of custom intranet development
Building your intranet site on open source gives you flexibility, but collaborating with a professional team ensures it’s delivered the right way from day one. Here’s what our development services bring to the table:
Tailored to your organization’s structure and goals
We model the intranet site around your real internal communication flow, department setup, and access rules. Every piece — from permissions to navigation — supports how your teams actually work.
Consistent UX and brand-aligned UI
Beyond basic theming, we craft a polished and intuitive interface aligned with your corporate identity. The intranet feels like a natural extension of your internal ecosystem, not a disconnected tool.
Security hardening specific to your environment
Not every organization has the same security requirements — and custom development allows you to address yours precisely. You can implement additional protection layers such as event logging, network-level restrictions, custom SSO integrations, or encryption for selected types of data.
Smart integration strategy
We map your digital ecosystem and implement thoughtful integrations — whether it's HR systems, SSO, or notifications. The result: fewer silos, cleaner data, and smoother user experiences.
Advanced feature engineering
We develop intranet features that match your unique workflows — from AI-powered knowledge search to custom dashboards, feedback mechanisms, or multi-level approval flows. These components don’t just improve efficiency — they also help foster a culture of openness, employee recognition, and collaboration.
Professional rollout and configuration
We take care of everything from staging environments to live deployment, including infrastructure setup and safe data migration. You get a working intranet without surprises or downtime.
Scalable for future development
Your intranet won’t be frozen after launch. Our modular approach allows you to expand it as your organization grows — adding new languages, modules, integrations, or entire business units.
Having doubts about implementing an intranet system?
Questions are a natural part of the process of implementing a new intranet system. Here are the most common concerns and our answers to help you overcome your doubts:
Why should you implement an intranet system with Droptica?
By choosing Droptica, you gain an experienced partner who will guide you through the entire process of creating an intranet - from concept to maintenance. Here are a few reasons why clients choose us.
Our know-how translates into quality, security and scalability of the intranets we implement. This way, you can be sure that your project is in good hands with open source experts.
Having second thoughts about choosing an intranet from Droptica?
We understand that choosing a provider is a big decision. Here is what we hear most often from clients and how we address these concerns:
Will the intranet project be completed on time?
Yes, because we use a set of ready-made functionalities and proven modules. We also have an experienced team that focuses on iterative delivery of features. Thanks to transparent communication, you know what stage we are at any given moment, and our Agile approach minimizes the risk of delays.
Won't the intranet cost more than the budget?
We make sure that the project stays within the budget. We suggest a Minimum Viable Product (MVP) for the intranet, which already brings value, and additional functions can be added gradually. You avoid overpaying for unnecessary options. In addition, open source eliminates license costs, which significantly reduces the total cost of ownership.
What about support after the intranet system has been implemented?
We don't leave our clients to fend for themselves. We offer various post-implementation support packages – from ad hoc assistance to a fixed SLA technical service. You can choose the level of support that suits you. The Droptica team responds quickly to requests and ensures the continuity of your intranet.
Is Droptica really an expert?
We are highly specialized in Drupal and intranet systems, which is confirmed by our projects and satisfied clients. We publish case studies and testimonials that show the results of our work. As an active member of the open source community, we constantly improve our skills and follow the latest trends to provide the best solutions.
Frequently Asked Questions (FAQ) about intranet implementation
We can set up a basic intranet (with standard functions) in just 1-2 weeks. A full implementation including customization usually takes a few weeks to a few months, depending on the scope of work and integration. However, with our starter package, you can begin adding content almost immediately, and the rest of the functionality can be developed iteratively.
The interface of our intranet is very intuitive – it resembles typical web applications. For most users, working with the intranet will therefore feel natural. In addition, we provide basic instructional training (e.g. a short video or presentation) for all employees to ensure a smooth start. Administrators and content editors receive more in-depth training so that they can manage the intranet system independently.
Of course. We have experience in migrating content from various sources (files, SharePoint intranet, databases, etc.) to our intranet. During the analysis phase, we determine what data needs to be transferred and in what form. Then, we prepare migration tools that automatically import data into the new intranet, preserving the structure and links. This allows your company to smoothly transition to the new system without losing important information.
Yes, we always give you the option to cancel at any time. We understand that your company's needs may change, so we don't lock you into long-term contracts. Of course, we encourage you to contact us to determine an appropriate time and form of migration (e.g., to other packages or to an on-premises solution) if needed.
Of course, you can! We offer a self-hosted option on your own servers, private clouds or dedicated Platform.sh environments. For large companies with their own IT department, this can mean more control over security and infrastructure. If you don't want to deal with the hardware, we can also host the solution for you.
For security, we use data encryption in transit (SSL/TLS) and at rest. We also regularly scan Drupal modules for vulnerabilities and add advanced backups in the Enterprise version.
Where is the data stored? If you choose Droptica hosting, the data is stored in data centers that meet the latest security standards (e.g. ISO 27001). With the self-hosted option, you can choose the server room and region.
Blog posts about intranet development
Read our articles about intranet projects and learn how to use the platform to increase employee engagement.
