Finally, an intranet that's truly yours
Stop paying monthly fees for software you don't control. Here's what true intranet ownership means for your organization.
Key features of the Open Intranet software
Our intranet offers a wide range of features that improve information sharing and engage employees at every level of the organization. Take a look at the basic elements of our ready-made platform.
News with access control
News with access control
Available functionalities:
- Tagging of articles for better filtering.
- Reactions and likes following news.
- Creation of static pages (e.g. “About Us”, “Company Mission”).
Events and calendar
Available functionalities:
- Events in online/offline modes and meeting links.
- Location hiding for confidential events.
- Integration with Google maps.
- Monthly calendar view.
Knowledge base
Available functionalities:
- Document classification by categories and tags.
- Suggested related content.
- Document versioning and change history.
- Control of access to specific files.
Employee directory
Available functionalities:
- Profile with contact information, photo and “About me” description.
- Assignment to department and office (with filtering option).
- Creating relationships, such as “supervisor-subordinate”.
- Viewing team structure by department.
Internal forms
Available functionalities:
- Support for attachments (e.g. PDF files, images).
- Prioritization of submissions.
- Division of forms by department (HR, IT, Administration).
- Tracking of submission status.
Content supported by AI
Available functionalities:
- Suggestions for headlines, leads and key phrases.
- Personalization of content based on user roles.
- Support in language proofreading.
Integration with Google, Microsoft and LDAP
“Must Read” feature for articles
Highlight critical announcements that employees must read and confirm. This way, HR and internal communications teams gain visibility into who has seen the message and who hasn't, allowing them to effectively follow up on important information.
Available functionalities:
Clear dashboard
View tasks, calendars, reports or messages from the convenience of your intranet dashboard. Personalize the appearance of the display panel at will.
Available functionalities:
Intranet permissions and access
Search engine and navigation
Save time by finding the content you need in seconds with a smart search engine on your intranet system.
Available functionalities:
Consultation process
Streamline the key decision-making process in your company. Rather than getting lost in emails, chats and meeting notes, use a structured system instead. This ensures that you always know which issues require approval, who is responsible for resolving them and by when. Your organisation will benefit from clear rules, shorter response times and a complete history of agreements.
Available features:
Conference room booking system
Organize access to office space in a simple and transparent way. Thanks to the booking system built into Open Intranet, every employee can quickly check room availability, book a date, and avoid calendar conflicts. The solution gives you full control over resources and eliminates the chaos associated with manually scheduling meetings.
Available features:
- Booking calendar with weekly, monthly, and meeting list views.
- Room details: name, location, capacity, available equipment.
- Editing bookings using drag and drop directly in the calendar.
Learning Management System (LMS)
Manage all training materials in one place to streamline employee development and onboarding. The LMS allows you to create, organize, and track courses and lessons directly within your intranet.
Available functionalities:
Employee Recognition System
Celebrate achievements and strengthen company culture by sharing kudos directly within your intranet. This feature helps foster motivation, appreciation, and a positive team spirit across the organization.
Available functionalities:
Asset & Inventory Management
Keep full control over company equipment and resources with a centralized inventory system. Track assets, manage assignments, and maintain order across your organization.
Available functionalities:
Frequently Asked Questions (FAQ)
Make internal knowledge sharing simple and accessible with a built-in FAQ section. Employees can quickly find verified answers without reaching out to support.
Available functionalities:
Project Management
Organize teamwork and keep projects on track with a built-in management system. Plan tasks, monitor progress, and maintain full visibility over ongoing work.
Available functionalities:
Innovation Management
Turn ideas into action and empower employees to shape meaningful improvements. The Innovation Management system supports collaboration, feedback, and engagement across teams.
Available functionalities:
- Submitting and sharing ideas with colleagues.
- Voting and commenting to refine solutions together.
- Encouraging innovation and continuous improvement across departments.
Open source intranet: why ownership beats SaaS subscription?
SaaS intranets lock you into monthly payments and vendor dependencies. Open source ownership gives you control, predictability, and freedom to grow on your terms.
wAVe – case study of a corporate intranet
wAVe is an intranet built for Anthony Veder to replace their outdated Drupal 7 system. The new platform, based on Drupal 10, streamlines daily communication for over a thousand employees working on land and at sea.
The system offers ship location tracking, document resources, and event calendar. It also supports secure login via Okta (LDAP) and works reliably even in low-bandwidth environments.
Technologies and requirements of an open source intranet
The Open Intranet solution is a fully open source intranet system based on Drupal 11 – a powerful and flexible content management framework trusted by thousands of organizations worldwide. The system is designed for easy customization, scalability, and integration with existing internal tools.
System requirements
To install and run Open Intranet, you need a standard web server environment with:
✔️ PHP 8.1 or higher
✔️ MySQL 5.7+ or PostgreSQL 12+
✔️ Composer (for dependency management)
✔️ Compatible with standard PHP web servers (e.g. Apache or Nginx)
✔️ Recommended: DDEV (for local development and quick setup)
You can install the system locally using DDEV or deploy it to your own cloud or on-premise infrastructure. For detailed steps, visit our installation guide.
Technology stack
Discover our open source intranet software in terms of technology:
✔️ CMS: Drupal 11 – a powerful content management framework
✔️ Frontend: responsive theme using modern HTML5/CSS3
✔️ Database: MySQL / PostgreSQL
✔️ Hosting: compatible with on-premise and cloud environments (incl. EU-based providers)
✔️ Authentication: supports LDAP, Active Directory, SSO
✔️ AI integration: optional AI-powered features for content generation
Seamless integrations
Our open source intranet software can be integrated with various enterprise tools and third party applications:
✔️ Google Workspace and Microsoft 365 – for calendar, documents, user data,
✔️ HR systems – for synchronizing employee directories and leave records,
✔️ CRM/ERP tools – for accessing structured company data,
✔️ Project management platforms – for dashboards, task management, workflows, and enhanced collaboration tools,
✔️ APIs – to build custom connections with internal or external systems (such as content management solutions).
AI-powered features
Our open source intranet solution includes optional AI-assisted content generation, allowing editors to:
- Get suggestions for news posts and internal updates.
- Speed up relevant content creating for knowledge bases and announcements.
- Reduce the workload of internal teams who manage communication in the company and help build a more efficient digital workplace.
Who is Open Intranet for?
Our open source intranet software is ideal for organizations that value control, transparency, and long-term cost predictability over convenience.
Enterprise IT teams
Organizations with technical capacity to manage infrastructure independently. Host our open source intranet solution where you want, integrate with existing systems, maintain full control over security and compliance.
Public & nonprofit sector
Universities, NGOs, and government organizations seeking reliable collaboration without recurring license fees. Full control over data storage, including EU-based hosting requirements.
Development-focused companies
Teams that want to extend and customize their intranet. Built on Drupal 11 with modern dev workflows, Git integration, and modular architecture for rapid customization.
Find out how our intranet solves 13 communication problems
Discover our blog post to learn how to share company knowledge with all employees, set up a reporting system for departments like HR and IT, create a company calendar, and more.
Frequently Asked Questions (FAQ) about Open Intranet
Open Intranet is a free, open source intranet system built on Drupal 10. It’s delivered as a ready-to-use starter kit with preconfigured modules for internal communication, knowledge sharing, and team collaboration. You can install and run it independently, without licensing fees or vendor lock-in.
Our intranet is based on Drupal 10 (PHP 8) – if you implement it yourself (open source), you'll need a server with PHP/MySQL (or PostgreSQL) support. In the case of the cloud and on-premise versions, we take care of the entire infrastructure, so from the client's side, only a web browser and internet access for users are needed. The system works in a browser - it doesn't require installation on employees' computers.
Yes. Open Intranet supports integration with tools such as Active Directory, LDAP, Google Workspace, and Microsoft 365. It also offers API support for connecting to CRMs, HR systems, or project management platforms.
Yes. You can integrate our open source platform with SSO providers via standard Drupal modules. Authentication through LDAP, Azure AD, or other identity services is supported out of the box.
Yes – the product includes basic AI-supported content creation features. Editors can use built-in tools to generate suggestions for news posts or announcements, reducing the time needed to produce internal content.
Additionally, you can install one of the many available AI modules for Drupal to further extend the system’s capabilities, for example by adding automatic form data completion or a search engine based on RAG (Retrieval-Augmented Generation).
Yes. Once the system is installed and configured, editors and employees can use it like a typical web platform. The interface is intuitive and responsive, with familiar UX patterns from modern websites.
No. Open Intranet is free to download and use under an open source license. There are no license fees or limits on the number of users. You only need to cover infrastructure, internal maintenance, and any optional custom development.
Yes. The system is actively developed and maintained by Droptica, with new features and improvements published regularly. Community feedback is welcome – you can share your ideas using the feedback form.
Yes. You can freely extend the features based on Drupal (a solid content management system) by adding custom modules, modifying the layout, or integrating with additional systems – thanks to its open source foundation. If you need help with more complex features or design changes, you can also use our Intranet Development Service to get expert support and tailor the solution to your organization.
Yes. Open Intranet is built with Drupal and PHP, two of the most popular open source technologies. You can easily find the information and resources you need:
- There are many Drupal specialists and companies who can support your team.
- AI tools and language models (LLMs) are getting increasingly good at working with Drupal — they can generate code, configurations, and even help debug issues.
In short, maintaining the system shouldn’t be a challenge, even if your team hasn’t worked with Open Intranet before.
If you don't have an IT team or they are busy with other tasks, Droptica can take care of the maintenance and development of your Open Intranet-based system.
Open Intranet is an open-source starter based on Drupal, so after installation it works like any other Drupal project. Even if Droptica stopped developing it, you could still maintain, update, and expand the system on your own. There’s no risk of losing access to the code or interrupting your intranet’s operation. For now, there’s no reason to worry — we’re not planning to stop developing Open Intranet ;)
No. Droptica provides paid technical support for organizations using Open Intranet — including maintenance and further development.
Because the system is built on Drupal, you can also get help from other Drupal companies on the market. Or, if you prefer, your in-house team can learn the basics of Drupal and manage the system independently.
Need help with setup or custom features?
Open Intranet is a free, open source software to download and install – but you don’t have to do everything on your own. If you prefer a ready-to-use version in the cloud, or want to customize the system to your organization’s needs, our team can help.
We offer cloud-based hosting with updates and technical support, custom implementation and integration services, and dedicated feature development and design. Talk to us to choose the right solution!